Japan Foundation: Inviting applications for ‘Grant Program for Intellectual Exchange Conferences’ to encourage the deepening of mutual understanding and establishment of closer relations between Japan and other countries through global intellectual exchange.

Funding brief: This program provides grants to partially cover expenses for implementing international intellectual collaborative projects, such as international conferences. The program is designed to encourage the deepening of mutual understanding and establishment of closer relations between Japan and other countries through global intellectual exchange.

Eligible Projects International intellectual collaborative dialogues such as international conferences, symposia, seminars, and workshops, where the themes must address to challenges that concern both Japan and other countries and participants from Japan must play a significant role in the dialogues.

Some examples of the eligible themes are aging population and low birth rate, environment and energy, influence of science and technology on society, cultural diversity and multiculturalism, democracy and governance, and role of culture in diplomacy and international relations.
Projects in the field of natural sciences, commercial activities, arts and cultural activities, activities in support of specific doctrines or claims, and so forth are not eligible for this program. For details, please refer to the Application Instructions.

Donor Name: Japan Foundation
Funding name: Grant Program for Intellectual Exchange Conferences

Deadline: 2nd, December, 2019

Funding details link: Click to view or Click to view

Funding limit:
Grant Coverage-Part of the following expenses:
(1) Travel expenses (international airfares and other transportation expenses, daily allowances and accommodation fees)
(2) Honoraria (for presenters, lecturers, interpreters, etc.)
(3) Meeting expenses (for preparing materials, venues, equipment, public relations, etc.)
(4) Other expenses (for purchasing materials, etc.)

Special Notes: Please contact with the donor directly for further clarification and understanding.

Project start date: April, 1st, 2020

Project duration: Projects must be implemented and completed between April, 1st, 2020, and March, 31st, 2021.

Eligible organization: As below

Eligibility: Non-profit organizations in Japan and overseas, excluding the U.S.
Eligible Applicants
(1) Non-profit organizations (e.g., universities, research institutes, and NGOs/NPOs) in any country, except for the U.S., are eligible to apply. Applicants must meet the following requirements:
Applicants must have the capabilities necessary for implementing the planned projects;
The receipt of grants or support from the Japan Foundation must not violate any local laws, regulations, or ordinances.

(2) The Japan Foundation does not provide grants for:
Foreign governments (including their administrative organs, embassies, and consulates-general, but excluding educational, cultural, or research institutes, such as universities or museums);
International organizations that Japanese national government organs contribute to;
Organizations based in countries that do not have diplomatic relations with Japan;
Japanese national government organs, local governments, incorporated administrative agencies, and local incorporated administrative agencies as well as organizations, institutions, and facilities attached to or established by them (excluding organizations with their own legal personalities, such as incorporated associations or incorporated foundations).

(3) Points to be noted
-Organizations that have continually received support from this program for the past three fiscal years will not be provided with grants unless the Japan Foundation believes there is a compelling reason for them to continue receiving such support. This is a measure to avoid giving ongoing support to the same applicants, and to distribute grants to as many applicants as possible. If one does apply for a fourth consecutive fiscal year, low priority will be placed on such an application.
-As for organizations in Taiwan considering application, please contact the Japan-Taiwan Exchange Association (JTEA), Taipei office. (The Japan Foundation cooperates with JTEA on Taiwan projects.)
-If an organization in Japan is planning a project with Taiwanese organizations or scholars, please contact the Japanese Studies and Intellectual Exchange Department of the Japan Foundation before submitting a proposal.

Eligible Projects
International intellectual collaborative dialogues such as international conferences, symposia, seminars, and workshops, which should be implemented and completed between April 1, 2020 and March 31, 2021, and where the themes must address to challenges that concern both Japan and other countries and participants from Japan must play a significant role in the dialogues. All project expenses from the Japan Foundation grant should be paid for by March 31, 2021.
Some examples of the eligible themes are aging population and low birth rate, environment and energy, influence of science and technology on society, cultural diversity and multiculturalism, democracy and governance, and role of culture in diplomacy and international relations.

Project must fulfill the following requirements:
It must be impossible or difficult for the applicants to achieve the purpose of the projects without funding from the Japan Foundation;
The plan and method of implementation must be appropriate and there must be ample expectations that they will yield good results.

The proposals that fall under either of the below are not eligible:
 Projects for religious or political purposes;
 Commercial activities;
 Activities in support of specific doctrines or claims;
 Projects in the field of medicine, manual training or natural sciences;
 Organization of or participation in sporting events and training;
 Projects in the field of art;
 Goodwill exchanges;
 Social welfare or international development projects;
 Tourist-oriented programs;
 Language education programs.

For arts and cultural projects (e.g., performing arts, lectures, workshops, and demonstrations) implemented overseas by dispatching artists and Japanese culture specialists from Japan, please refer to the “Grant Program for Dispatching Artists and Cultural Specialists.”

For Policy-oriented U.S.-Japan Intellectual exchange projects, please refer to the “CGP Grant Program.”

Eligible Country: Worldwide excluding the U.S. and Taiwan.

Submission mail: Not found

Other important link:
Guideline: Click to view
Proposal Form (Form): Click to view and Click to view
About: Click to view
FAQ: Click to view
The Japan Foundation Program Guidelines for Fiscal Year 2020: Click to view

How to apply: An application must include the following forms and documents, and should be arranged in the order specified below:
Application Summary Form (use designated Form);
Project Budget Form (use designated Form);
Narrative Description of the Project
Supplementary Information

The format of the above-mentioned Forms can be obtained from the website at: https://www.jpf.go.jp/e/program/index.html

Applicants should submit two sets of application (one original and one hardcopy), each of which should include all the necessary forms and documents specified above. Applications should not be bound. An application with inadequate documentation or that lacks one or more of the required documents will be considered incomplete, and therefore ineligible for consideration.

Prior to application, be sure to confirm the submission destination and qualification to the nearest Japan Foundation offices. When there is no Japan Foundation office in the applicant’s country, please contact the nearest Japanese diplomatic mission.
The Japan Foundation Offices: https://www.jpf.go.jp/e/world/index.html
Japanese Diplomatic Missions: https://www.mofa.go.jp/about/emb_cons/mofaserv.html

Applications should be submitted to the Japan Foundation overseas office or the Japanese diplomatic mission in the applicant’s country.
Applications must be received no later than December, 2nd, 2019.

Early submission is encouraged. Applications will be accepted by regular mail or express delivery service, but will NOT be accepted through the Internet or by fax.
Applicants are requested to promptly notify the Foundation of any corrections to be made in their applications. Please make sure to set aside a copy for yourself. Once submitted, applications shall not be returned.

Supplementary Information
Letters from Collaborating Organizations/Individuals
Curricula Vitae
Institutional Information

Please include following background information of the applying institution:
Institutional category, the date and the purpose of foundation;
Organizational information (directors and other structural information);
History, activities and achievements;
Finances (total income and expenditure of at least last three years, gain and loss in the current fiscal year, subsidies and grants received) including applicants’ banking information (if the applying institution does not hold a bank account in their name, please describe the reason with rules and regulations);
Statutes of the institutions, act of endowment, articles or other rules and regulations of the institution;
Annual reports, reports of activities.
Regarding major collaborating institutions please include their institutional documents such as brochures and annual reports.

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